Food, hotels and travel

Travel Agency Stamp Maker

Hotel vouchers, printed itineraries, deposit receipts and invoices all leave your office with the agency’s mark on them. Design that agency stamp, plus "Paid" and "Confirmed" working stamps, in our seal maker, using the business stamp templates as a base for your name and license details.

Agency stamps for vouchers, itineraries and invoices
Paid, deposit and booking-confirmed status stamps
Bilingual layouts for international clients

See templates

Design your travel agency stamp here

Start from the empty stamp with your agency name, or select a template further down the page to load it here. Add a plane, globe or compass icon from the built-in images, then put your license number on its own line where a client or supplier can read it easily. The stamp maker editor guide explains icons, borders and text lines.

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Travel agency stamp templates

Business, logo and date layouts suit agency paperwork; click one to load it into the editor and replace the sample text. You can also describe the stamp in plain words and let the AI business stamp maker draft a layout to fine-tune here.

Templates are starting points. Click one to load it into the editor above, then replace the text with your own details.

Information for a travel agency stamp

Clients use your stamp to know who to call when a transfer is late. Suppliers use it to match a voucher to an account. Give both what they need.

Agency name

The registered or trading name that appears on your license and invoices.

Example: Bluecompass Travel & Tours

License or registration number

Only numbers issued to your own agency: a tourism ministry license, a US seller-of-travel registration, or the ATOL number you are entitled to quote in the UK. Formats differ by country.

Example: License No. TA-20817

Address and phone

Your office address and a number that is answered.

Example: 3 Harbor Arcade, Lindale · 555-0164

Emergency contact

A 24-hour line on voucher stamps reassures travelers far from home.

Example: 24h assistance: 555-0199

Booking reference and agent

Blank spaces so the stamp links a document to a booking file and the person who handled it.

Example: Ref: __________ · Agent: ____

Date

Issue date for vouchers, or payment date for receipts.

Example: Issued: ___/___/_____

Stamps a travel agency uses

One identity stamp and a handful of status stamps cover nearly every document. Adapt the wording to your bookings.

Agency stamp

A round stamp for vouchers, itineraries and invoices, with the agency name on the outer ring and the license number inside.

Sample wording

BLUECOMPASS TRAVEL & TOURS • LINDALE • License No. TA-20817

Deposit and paid

Records what the client has paid and what is still due, on handwritten receipts or printed quotes.

Sample wording

DEPOSIT RECEIVED Amount: __________ Balance due by: ___/___/_____ Received by: ______

Booking confirmed

Use it only once the supplier has confirmed the service, and include the supplier’s reference so nothing is left to trust.

Sample wording

CONFIRMED Booking ref: __________ Supplier ref: __________ Agent: ______ Date: ___/___

Voucher issued

Marks a paper voucher for a transfer, tour or excursion as issued by your office. Our article on ticket and voucher validation stamps explains how to keep issuing and redeeming separate.

Sample wording

VOUCHER ISSUED Bluecompass Travel & Tours Service: ______________ Valid on: ___/___/_____

Ticket wallet logo

A simple logo stamp for document wallets, luggage tags and welcome packs handed to group travelers.

Sample wording

BLUECOMPASS Travel & Tours Bon voyage

Size, shape and ink for travel agency stamps

Agency stamps go on glossy voucher stock, thin invoice paper and PDFs, so clarity matters more than decoration.

Shape

Round stamps read as the agency’s identity; rectangles carry booking references and payment lines.

Size

Round agency stamps are commonly 38 to 42 mm. Status stamps such as "Deposit received" need around 55 × 30 mm to leave room for amounts. Logo stamps for wallets can be 30 to 40 mm.

Ink color

Blue or dark green distinguishes an original voucher from a photocopy. Use red sparingly, for "Cancelled" or "Refunded", so it keeps its meaning.

Legibility

Booking references mix letters and digits, so choose a font where 0 and O, or 1 and I, look clearly different. Avoid condensed type on glossy paper.

Bilingual layout

Agencies serving clients in two languages can put one language on each arc of a round stamp, Arabic included. Our notes on designing multilingual stamps cover translation checks and text direction.

Where travel agencies use stamps

Paper still travels with many trips, and PDFs travel with all of them.

Vouchers and itineraries

Hotel, transfer and tour vouchers carry the agency stamp so suppliers know who to bill.

Invoices and receipts

Deposit and paid stamps on receipts, alongside the invoice your accounting rules require.

Changes and cancellations

Mark superseded itineraries and cancelled vouchers so they cannot be reused. See our advice on void and cancelled stamps.

Digital confirmations

Most clients receive documents by email. Add your agency stamp to a PDF itinerary before sending it.

How to make your travel agency stamp

Step 1
Choose a template
Click a business or logo layout above, or start with a blank round stamp.
Step 2
Enter agency details
Type your agency name, city and license number exactly as they appear on your license.
Step 3
Add icons and lines
Pick a travel icon, set borders and add blank lines for references and dates.
Step 4
Export
Preview for free, then download a transparent PNG for PDFs or SVG and EPS for a rubber stamp.

Licenses, logos and official stamps

Show only your own license or registration number. Some US states, such as California, require sellers of travel to display their registration number in advertising. Industry logos have owners: the IATA logo is reserved for accredited agents, and UK agents may not use the ATOL logo without permission from the Civil Aviation Authority. Add such marks only if you hold the accreditation and follow its rules.

Never design anything that resembles a visa, entry or exit stamp, an airline’s ticket validation or an embassy or ministry seal. Issuing "confirmed" bookings, vouchers or invitation letters for trips that are not real, for example to support a visa application, is fraud and forgery. Your stamp identifies your agency; it does not replace an e-ticket, an invoice or a supplier’s confirmation.

Frequently asked questions

What should a travel agency stamp include?

Usually the agency name, city, license or registration number and a phone number. Working stamps add booking references, amounts and dates.

Can I put the IATA or ATOL logo on my stamp?

Only if your agency is entitled to it. IATA restricts its logo to accredited agents, and ATOL marks follow the CAA’s rules. Your own logo is always the safe choice.

Does our stamp make a hotel voucher acceptable for a visa application?

No. Embassies and consulates decide what evidence they accept, and many check bookings directly with suppliers. Stamp only genuine, confirmed bookings.

We have an old rubber stamp. Can we keep the same design?

Yes. Stamp it on white paper, take a sharp photo and extract your old agency stamp from a photo. Rebuild it in the editor if your license number has changed.

What does it cost?

Designing and previewing are free. Downloads without the watermark are $2.50 for PNG only, $2.90 for PNG with SVG and EPS, and $3.50 for all six formats. Unlimited exports are available for $15.90 a month, $119 a year or $299 lifetime.

Can I order a self-inking version?

Yes. A local stamp maker can produce one from your SVG, EPS or PDF export. A self-inking round stamp suits the front desk, and a separate rectangular one handles receipts.

Which other pages fit travel businesses?

Hotels and guesthouses will find folio and housekeeping stamps on the hotel stamp maker page. If your clients need documents translated for their trip, the translator stamp templates show how certified translators set out their seal.