Companies and trade
Every handover in a supply chain needs a record: goods received at the dock, delivered to the customer, loaded onto a trailer or set aside as damaged. Build those stamps in our online stamp maker, working from the received stamp templates, and export them for paper PODs, scanned paperwork and parcel labels.
Load any template from further down, or open a blank rectangle and type your fields. The stamp maker editor guide explains text lines, borders and spacing; type [ ] for a checkbox.
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Received, date and address layouts for docks, depots and courier counters; click one to open it. If you would rather describe the fields you need, the AI received stamp maker drafts a layout that you can adjust.
Templates are starting points. Click one to load it into the editor above, then replace the text with your own details.
A good receiving or delivery stamp answers who, when, where, how many and in what condition, in the order a dock worker fills it in.
The carrier or warehouse name, plus the site if you run several.
Example: Northline Freight Ltd. · Depot 3
Where they help a shipper or broker look you up: in the US, a USDOT number and, for for-hire interstate carriers, an MC number. Other countries use operator licenses or registration numbers.
Example: USDOT 1234567 · MC 765432
Time matters in logistics. Use a 24-hour clock, and write the month as letters if the paper crosses borders, to avoid 03/04 confusion.
Example: Date: ____ / ____ / ______ Time: ____ : ____
The document the goods travel under: waybill, CMR note, bill of lading, PO or ASN.
Example: Waybill No. ______________
Pallets, cartons or pieces, so shortages are caught at the door.
Example: Pallets: ___ Cartons: ___
Checkboxes are faster than writing, and they push the receiver to look before signing.
Example: [ ] Good [ ] Damaged [ ] Short
A printed name next to the signature, because signatures on handheld forms are often unreadable.
Example: Name: __________ Signature: __________
Most operations need a handful of stamps, one per handover. Adjust the fields in each sample so they mirror your own forms.
Pressed on the delivery note or CMR at the customer’s door, so the driver brings back a clear record.
Sample wording
DELIVERED Received by: ______________ Signature: ______________ Date: ________ Time: ______ [ ] Good [ ] Damaged [ ] Short
For deliveries with visible problems. Space for the reason helps, because a reservation without grounds carries little weight.
Sample wording
RECEIVED WITH RESERVATIONS [ ] Packaging damaged [ ] Wet [ ] Short by ____ pcs Details: __________________ Driver: ______ Receiver: ______
For inbound paperwork at the dock: door, time, count and checker initials. See our received stamp standards for warehouses for field order and wording.
Sample wording
RECEIVED · DOCK ___ Date: ________ Time: ______ PO / ASN: __________ Pallets: ___ Cartons: ___ Checked by: ____
Large one-line stamps for cartons. Keep them away from the label and barcode; our stamp size rules for shipping labels cover placement.
Sample wording
FRAGILE HANDLE WITH CARE THIS SIDE UP DO NOT STACK
For outbound paperwork: route, vehicle, driver and trailer seal number. The date stamp templates give you a quick base.
Sample wording
DISPATCHED Route: ______ Vehicle: ______ Driver: ______________ Seal No.: __________ Date: ________ Time: ______
Logistics stamps meet cardboard, glossy labels, carbonless forms and handheld scanners, often in a hurry.
Rectangles for almost everything, since fields read line by line. A round depot stamp can sit beside signatures on letters and claims.
POD and receiving stamps with five fields need about 60 × 40 mm. Handling stamps for cartons are typically 60 × 20 mm or larger so they read from a distance.
Black for PODs and receiving forms that get scanned. Red for FRAGILE and DO NOT STACK, so handlers see it first. Keep each status in one color across all sites.
Make write-in lines long enough for a full name and a clear time, and leave space around checkboxes so a quick tick lands in the right one.
Never stamp over a barcode, address or hazard label. Design the stamp narrow enough to fit the space your forms and cartons actually have.
Paper still travels with many shipments, even where scanners and apps handle the main record.
Drivers stamp delivery notes at the door. For electronic PODs, add a stamp to a PDF so the scanned copy shows the same fields.
Receiving and dispatch stamps tie each pallet to a time and a person, which speeds up claims and stock checks.
Mark parcels that could not be delivered and why. Our guide to undeliverable parcel stamps lists the reasons worth printing.
One stamp with your logo on one side and routing fields on the other keeps counter paperwork tidy. Read about split-panel shipping desk stamps.
Write down what the receiver or driver must record, in the order they will fill it in.
Click a received or date template above, or open a blank rectangle in the editor.
Add your company name, fields and checkboxes, then size the stamp to the free space on your forms.
Check the free preview and export PNG for PDFs and handheld devices, or SVG and EPS for a self-inking stamp.
The receiver’s printed name and signature, date and time, the waybill or order number and a condition check such as good, damaged or short. Add your company name so the stamp is clearly yours.
Some receivers prefer "received subject to inspection" or a stamp with condition checkboxes, so a quick signature does not cover damage found later. Under CMR, reservations need reasons written on the consignment note.
You can, so shippers and brokers can look you up. Vehicle marking and registration rules are separate, and a stamp does not satisfy them.
Ask your stamp supplier for a permanent ink made for porous board. For glossy labels or plastic mailers, a quick-dry ink smudges less.
Yes. Black ink, bold borders and text at least 2 mm tall scan best. Test one stamped form through your scanner before ordering a batch of stamps.
The editor and preview are free. Each export is $2.50 (PNG only), $2.90 (PNG plus SVG and EPS) or $3.50 (all six formats). Depots that need many stamps can choose unlimited plans at $15.90 a month, $119 a year or $299 lifetime.
Exporters focus on invoices, packing lists and carton marks; see the import export stamp maker. Online sellers need return address and packaging stamps, covered by the shop stamp templates.
Each page has its own templates, required fields and layout advice for that line of work.
Templates, guides and tools that fit this kind of stamp, all in the same online stamp maker.
Choose a received template, add the fields your team fills in and preview it free. Export once and use the same layout at every dock and door.
