Companies and trade
Trading companies stamp commercial invoices, packing lists, delivery orders and cartons, often for buyers and banks in other countries. Create a clear company stamp and the document stamps around it in our online stamp maker; the company seal templates give you a head start, and you can download files for print or PDF.
Load a template from further down, or type your company name on a blank stamp. Already using an old rubber stamp? Press it on white paper and extract a stamp from a photo, then tidy the text here.
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Company, received and date layouts that work on trade documents; click one to open it. To get a quick first version from a plain description, the AI company seal maker drafts one for you to refine.
Templates are starting points. Click one to load it into the editor above, then replace the text with your own details.
Your stamp will be read by freight forwarders, banks, customs brokers and buyers who may not share your language. Use the exact legal name and keep identifiers short.
As it appears on your registration and bank account, because banks compare names across documents.
Example: Bluewater Trading Co. Ltd.
Overseas readers need the city and country, not just a street.
Example: Plot 7, Harbour Road, Springfield, Exampleland
The number your customs system knows you by: an EORI number for moving goods into or out of the UK or EU, or an Importer Exporter Code (IEC) from the DGFT in India. Other countries use their own importer registration.
Example: EORI: GB123456789000
Add a VAT or tax registration number if buyers need it for their own records.
Example: Tax ID 00-1234567
An email and phone number with country code, for the forwarder who has a question at midnight.
Example: trade@bluewater.example · +1 555-0199
Commercial invoices and certificates often carry a "for and on behalf of" line above the signature. Keep the signature itself handwritten or electronic.
Example: For and on behalf of Bluewater Trading Co. Ltd. ________
Export paperwork travels through many hands. A small set of consistent stamps makes it obvious which document is which. Paste the wording into the editor and change the names and numbers.
For commercial invoices, proforma invoices, packing lists and purchase orders, placed beside the authorized signature.
Sample wording
BLUEWATER TRADING CO. LTD. Plot 7, Harbour Road, Springfield EORI: GB123456789000 Authorized Signatory
Banks handling letters of credit and buyers both need to know which document is the original. Bold one-word stamps from the text stamp templates do the job.
Sample wording
ORIGINAL COPY DUPLICATE
For small export runs where printed cartons are not worth it: consignee, destination, order and carton number in a fixed layout.
Sample wording
CONSIGNEE: ALM TRADING PORT: JEBEL ALI PO No. 4471 C/No. ____ OF ____ GROSS WT: ______ KG
For incoming bills of lading, delivery orders and supplier invoices, recording the arrival date and who is handling the file.
Sample wording
DOCUMENTS RECEIVED Date: ___/___/____ Shipment Ref.: __________ Handled by: __________
Marks goods or inspection reports as checked before shipment. Our article on quality control stamps explains how to keep a QC mark separate from final release.
Sample wording
QC INSPECTED Lot No.: ________ [ ] Passed [ ] On hold Inspector: ________ Date: ________
Trade documents get scanned, emailed, printed and scanned again, and cartons get rained on. Plan for both.
A round or oval company seal for signatures; rectangles for document status, received and QC stamps; large rectangles for carton marks.
Company seals commonly run 40 to 45 mm. ORIGINAL and COPY stamps of about 50 × 15 mm fit a page header. Carton marks need to be read from a distance, so large handle stamps of 80 × 60 mm or more are typical.
Blue for the company stamp helps show an original. Black is safest for anything that will be scanned. On corrugated board, a permanent ink made for cardboard holds up better; your stamp supplier can advise.
Use capital letters in a plain sans-serif, avoid abbreviations your buyers may not know, and keep identifiers on their own line.
Companies trading with the Gulf often show the name in Arabic and English. Put each language on its own line or ring; right-to-left text is supported in the editor.
One set of files covers the desk, the warehouse and the documents emailed to banks and forwarders.
Stamp printed sets, or add a stamp to a PDF when documents go to the forwarder by email. Our customs document stamp rules explain how to keep your stamp clear of official data fields.
Original and Copy stamps help a bank match each document to the credit terms without guessing.
Shipping mark and QC stamps on outer packaging make a mixed load easier to sort at the destination.
Mark registration certificates, bank letters and samples as checked during onboarding. The supplier onboarding stamp checklist suggests a stamp for each check.
Legal name, address with country, trade identifier and tax number, exactly as registered.
Click a company, received or date template above, or start blank.
Add your details, a second language if needed, and set the size for documents or cartons.
Preview free, then export PNG for PDFs, or SVG and EPS for a rubber stamp or carton stamp maker.
The legal company name, the address with country, and often a trade identifier such as an EORI number or IEC, plus a contact line. Add a tax number if your buyers ask for it.
Not necessarily. The number must appear where customs forms and declarations ask for it. Some traders add it to the stamp simply so it is on every document.
Use a large rectangular stamp with fill-in spaces for carton number and weight, in black permanent ink. Test it on the actual board; corrugated surfaces need bold, simple lettering.
Yes. Put the Arabic name on the top arc or first line and the English below. Check the Arabic spelling against your commercial registration before you export.
A transparent PNG at 3x or 10x for PDFs, and SVG or EPS for a stamp maker. The $3.50 export includes all six formats, including DOCX for invoice templates in Word.
Designing and previewing are free. Each export is priced by format: $2.50 for a PNG, $2.90 with SVG and EPS added, or $3.50 for all six. Unlimited plans are $15.90 a month, $119 a year or $299 lifetime.
Carriers and warehouses lean on received and handling stamps; see the logistics stamp templates. For certified translations of trade documents, the translator stamp maker covers the wording translators use.
Each page has its own templates, required fields and layout advice for that line of work.
Templates, guides and tools that fit this kind of stamp, all in the same online stamp maker.
Start with a company template, add your identifiers and check the free preview. Download once and use it on every invoice, packing list and carton.
