Education and training
Design the stamps a campus runs on, from faculty and department stamps to library ownership marks and "received" stamps for applications and theses, in our online stamp maker. Start from the school stamp templates, type your department’s details and download a file for print or for PDF paperwork.
Click one of the templates further down to load it here, or start typing your department name into the empty stamp. A long name such as "Department of Aerospace Engineering" often sits better on an oval; our notes on oval stamp layouts for long names show how to balance the arcs.
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These school, library and seal layouts adapt well to faculties and offices; click one to open it in the editor. Prefer to write a brief? The AI school stamp maker turns it into a draft layout for you to check and edit here.
Templates are starting points. Click one to load it into the editor above, then replace the text with your own details.
A department stamp tells the reader which unit handled a document. Copy the names exactly as they appear on your official letterhead.
The full name, or the short form your letterhead uses. On a round stamp it usually runs along the top arc.
Example: Northfield State University
The unit that owns the stamp. Skip internal abbreviations that students and outside readers will not recognize.
Example: School of Life Sciences · Department of Microbiology
Worth adding when one department has several desks, such as graduate admissions, examinations or the dean’s office.
Example: Graduate Admissions Office
Multi-campus universities add the campus so returned forms and mail reach the right building.
Example: East Campus, 400 College Avenue, Northfield
Blank spaces for the received or processed date and the initials of the staff member who logged it.
Example: Received: ___/___/_____ · By: _____
For thesis submissions, lab inventories and archive boxes, a reference line lets staff trace an item later.
Example: Ref. No. ________ · Room B214
Each office tends to need its own small set. Paste the sample wording into the editor and change the names and numbers.
A round stamp with the university on the top arc and the department along the bottom, for letters of support, internal forms and lab paperwork.
Sample wording
NORTHFIELD STATE UNIVERSITY ★ DEPARTMENT OF MICROBIOLOGY ★ School of Life Sciences
A rectangular date stamp for admissions packs, scholarship forms and bound theses. It records arrival without suggesting that anything was approved.
Sample wording
RECEIVED Graduate Admissions Office Date: ___/___/_____ Checked by: ________
Small and clear, for title pages and book edges. The guide to university library ownership stamps covers placement, withdrawn items and rare-book care.
Sample wording
PROPERTY OF NORTHFIELD STATE UNIVERSITY LIBRARY Science Reading Room
For exam scripts, attendance sheets and sealed envelopes of question papers, with one stamp per status.
Sample wording
EXAMINATIONS OFFICE Script received: ___/___ Invigilator: ____________ Hall: ____ Seat: ____
Societies use a logo stamp on event tickets, membership cards and orientation passports. Make it look clearly different from any official university seal.
Sample wording
NSU ROBOTICS SOCIETY Member 2026–27 Card No. ______
Campus stamps land on everything from glossy folders to rough archive boxes, so plan for the surface each one meets most.
Round stamps suit department identity. Rectangular ones fit received, exam and routing stamps, where text reads in lines. An oval handles long names.
Round department stamps are commonly 38 to 45 mm. Library ownership stamps are often smaller, around 25 to 35 mm wide, so they do not cover text. A received stamp of about 50 × 25 mm leaves room to write a date.
Many offices give each function its own color, such as blue for administration, purple for the library and red for exam statuses. Ask preservation staff before stamping rare books.
Plain capitals read best on arcs. Check that the smallest line still reads when the PNG is scaled down for a PDF form.
A department icon can sit in the center; use the university crest only if your brand office allows it. Bilingual campuses can give each language one arc, as our notes on multilingual office stamps explain.
The same design serves the paper desk and the digital workflow.
Mark application packs, transcript requests and ID card forms as received, logged or forwarded. Our article on school administration stamp systems shows how to keep those statuses apart.
Label sample boxes, equipment logbooks and inventory sheets with the lab name and a date line.
Ownership, withdrawn and reference-only stamps for books, journals, maps and special collections.
Recommendation letters, internship agreements and lab reports often travel as files, so add the department stamp to a PDF before you send them.
Click a template above, or open a blank round, oval or rectangular stamp in the editor.
Copy the university and department names from your letterhead, then add the office, campus or date lines you need.
Set the size in millimeters, adjust the borders and pick an ink color for each office. Zoom in to check accents and abbreviations.
Preview for free, then export a transparent PNG at 1x, 3x or 10x, or SVG, EPS and PDF for a stamp maker or print shop.
Usually yes, for internal and administrative work, but check with your faculty office first. Many universities have a brand guide that sets which names, colors and logos departments may use.
A received stamp only shows when a document arrived. Certifying copies of transcripts or degrees is the registrar’s job, following the procedure your university sets.
Yes. Press it on white paper, photograph it in good light and use the tool to extract a stamp from a photo. If the letters come out blurred, rebuild the design in the editor.
Designing is free. Each watermark-free export costs $2.50 for PNG, $2.90 for PNG, SVG and EPS, or $3.50 for all six formats. For several offices, an unlimited plan ($15.90 a month, $119 a year or $299 lifetime) is simpler, and designs stay in My Library.
Yes. Export SVG, EPS or PDF and send it to a local stamp maker or your campus print service. Self-inking stamps suit busy desks, while a library may prefer a wooden-handle stamp used with archival ink.
Lecturers who grade work or mark attendance can use the teacher stamp maker. Continuing-education units that issue attendance certificates will find layouts among the training center stamp templates. Alumni associations and student-run charities can start with the nonprofit stamp maker.
Each page has its own templates, required fields and layout advice for that line of work.
Templates, guides and tools that fit this kind of stamp, all in the same online stamp maker.
Load a school template, type your department details and check the preview for free. Export once the names match your letterhead.
