Associations and churches

Nonprofit Stamp Maker

Charities, NGOs and community associations stamp donation receipts, membership cards, volunteer rosters and letters to funders. Create a stamp with your organization’s name and registration number in our online stamp maker, or adapt one of the custom stamp templates in a few minutes.

Organization stamps with your charity or registration number
Donation, membership and volunteer stamp layouts
Free to design; pay only when you download

See templates

Design your nonprofit stamp here

Write your organization’s name straight onto the empty stamp. Templates further down load here with one click if you would rather adapt a layout. Put the name on the top arc, the city or mission line along the bottom and your logo in the middle. A second ink color or a star border can set event stamps apart from the official one.

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Nonprofit stamp templates

Custom, logo and received layouts below fit most charity paperwork; selecting one loads it into the editor. Volunteers short on design time can describe the stamp to the AI custom stamp maker and then correct the draft here.

Templates are starting points. Click one to load it into the editor above, then replace the text with your own details.

What a nonprofit stamp should show

Donors, members and funders want to know exactly who they are dealing with. Copy names and numbers from your registration documents.

Organization name

The legal or registered name. Add a better-known short name in brackets only if space allows.

Example: Hillside Community Food Trust

Registration number

The number your regulator or tax authority assigned, such as a UK registered charity number, a US EIN or an Indian trust or society registration.

Example: Registered Charity No. 1234567

Address and contact

Where donors can write, or the email address that answers receipt questions.

Example: 22 Orchard Row, Hillside · info@hillsidetrust.example

Mission line or logo

A few words that say what you do, or your logo simplified to one color.

Example: Fresh food for every neighbor

Amount, date and reference

Blank lines on receipt and membership stamps, filled in by hand.

Example: Amount: ______ · Date: ___/___ · Ref: ____

Authorized signature

A line for the treasurer or receipting officer, kept separate from the printed details.

Example: Treasurer: ______________

Stamps nonprofits use

Keep the official organization stamp in one place and give teams their own working stamps. Sample wording below.

Organization stamp

A round stamp for letters, agreements and funder forms, with your registered number inside.

Sample wording

HILLSIDE COMMUNITY FOOD TRUST ★ HILLSIDE ★ Registered Charity No. 1234567

Received with thanks

A warm acknowledgment for gift slips and thank-you letters. Our guide to donation receipt stamps separates internal processing marks from what donors see.

Sample wording

RECEIVED WITH THANKS Amount: __________ Date: ___/___/_____ Ref: ______ Initials: ____

Membership paid

Stamped on membership cards each year, so members and door volunteers can check status at a glance.

Sample wording

MEMBER 2026 Dues paid Hillside Community Food Trust

Volunteer shift stamp

Marks arrival and completed shifts on rosters or volunteer passports. Read about volunteer check-in stamps for busy event days.

Sample wording

VOLUNTEER SHIFT Date: ___/___ In: ____ Out: ____ Coordinator: ______

Goods donation intake

For donation drives and charity shops logging bags of clothing, books or food. The received stamp templates are a quick base.

Sample wording

DONATION RECEIVED Category: ____________ Bags / boxes: ____ Checked by: ____ Date: ___/___

Size, shape and ink for nonprofit stamps

Most charity paperwork is ordinary office paper, but membership cards and event passports are small.

Shape

A round stamp works as the organization’s official mark. Rectangular stamps suit receipts, intake logs and shift records.

Size

Round organization stamps are often 38 to 45 mm. Receipt stamps around 55 × 30 mm fit amounts and references. Membership card stamps work at 20 to 25 mm.

Ink color

Blue for the official stamp makes originals easy to spot. A brand color is fine for membership and event stamps that never go on formal documents.

Legibility

Print the registration number in plain, full-size digits; a funder or donor may need to look it up.

Logo and languages

Community associations serving more than one language group can use two arcs, one per language. Upload your logo, or keep its original colors for digital letters.

Where nonprofits use stamps

From the front desk to the grant report.

Donations and thank-you letters

Mark gift slips as received and add a warm stamp to handwritten thank-you cards.

Membership and registration

Annual cards, renewal forms and season sign-ups. Clubs can borrow from seasonal registration stamps for community clubs.

Events and volunteers

Check-in tables, volunteer passports and fun-run cards each collect a quick mark.

Funder and board paperwork

Grant reports and board minutes often go out as files; add the organization stamp to a PDF report beside the authorized signature.

How to make your nonprofit stamp

Step 1
Start from a template
Click a custom or logo layout above, or begin with a blank round stamp.
Step 2
Add your registered details
Type the name and registration number exactly as on your certificate, then the city or mission line.
Step 3
Check and size
Ask a second person to check every digit, then set the size and ink color.
Step 4
Export once
Preview for free and download a transparent PNG for documents, or SVG and EPS if you want a rubber stamp made.

Receipts, registration and official logos

A "received with thanks" stamp is courtesy, not a tax receipt. Official receipts follow the formats your tax authority sets: in the US, donors need a written acknowledgment for any single gift of $250 or more, stating the amount and whether goods or services were given in return; in India, 80G donors rely on Form 10BE, generated after the organization files Form 10BD. In England and Wales, registered charities with income over £10,000 must state that they are registered on receipts, invoices and fundraising material.

Use only your own name and number. Do not copy government crests, regulator badges or the logos of funders and partners unless they have given you permission. A stamp image does not replace your signatory’s signature or any e-filing process, and SealsDigital does not check registrations.

Frequently asked questions

What should a nonprofit stamp include?

Usually the registered name, registration or charity number, city and, for receipts, lines for amount, date and signature. Check your regulator’s rules on how the number must be shown.

Does a stamped receipt make a donation tax-deductible?

No. Deductibility depends on your organization’s status and on receipts that meet your tax authority’s requirements. The stamp only identifies who issued the paper.

Who should keep the official stamp?

Usually the secretary or treasurer. Give volunteers separate stamps for check-in and intake, so the official mark stays on formal documents only.

Our old stamp is worn out. Can we copy it?

Stamp it once on clean white paper, take a well-lit picture and extract the stamp from a photo. Then rebuild it in the editor with sharp, current details.

How much does it cost a small charity?

Designing and previewing are free. A single PNG export is $2.50, PNG plus SVG and EPS is $2.90, and all six formats are $3.50. For regular use, an unlimited plan is $15.90 monthly, $119 yearly or $299 once for lifetime access.

Can we get a rubber stamp made?

Yes. Send the SVG, EPS or PDF export to a local stamp maker; a self-inking stamp is easiest for receipt desks.

Do churches and education charities need something different?

Parish offices have their own needs, covered by the church stamp maker. Charities running courses will find certificate layouts among the training center stamp templates, and student societies will find ideas on the university stamp maker page.